Is Your e-Commerce Store Managing Data Properly?

Data management is critical for successful e-commerce stores. Poorly managed data can lead to inaccurate reports, poor decision-making, and lost opportunities. It’s essential to ensure that the data is appropriately managed, stored, and accessed. From using Profisee and Microsoft Purview to working data in the cloud, there are many best practices to ensure data is handled correctly. Here are some of the best practices for making sure your e-commerce store is managing data properly:

Keep Systems Up To Date

Outdated technology can cause issues with data management. Make sure that all of the software, applications and systems used to manage customer and product information are kept up to date. Staying updated ensures you can use the latest tools for collecting data. Other systems to review frequently include warehouses, distribution centers, and customer service systems.


One way to make updating your systems easier is to use a master data management solution. This type of system can help you manage, store and update customer, product, and other types of data quickly and easily. Another upside to using a system like Profisee and Microsoft Purview is the ability to access real-time data to make better business decisions.

Enforce Data Governance Policies

Data governance policies help ensure that your e-commerce store manages data correctly and securely. These policies should include rules on storing, accessing, and sharing data with third parties. They should also have procedures on what information is collected and stored and how it should be used. Establishing these policies helps ensure that all of the data your store collects is managed according to government regulations and industry standards.


The best way to enforce data governance policies is to have a team of data stewards responsible for managing the data and ensuring all guidelines are followed. This team should be composed of members from different departments, including marketing, IT, legal, and customer service. Data stewards can also help identify any data management issues, such as customer or product information discrepancies.

Securely Store Sensitive Data

As an e-commerce store, it’s vital to store all sensitive customer and product information securely. Types of sensitive data include credit card numbers, addresses, and any other personal data. To ensure the safety of this information, you should use a secure database system such as Oracle or Microsoft SQL Server. This type of system ensures that all data is encrypted and securely stored.


You should also consider using a cloud storage system like Amazon Web Services or Microsoft Azure. Cloud storage makes storing large amounts of data in a secure environment easy. Additionally, many cloud storage providers offer additional security measures to help protect your data from hackers.

Implement Data Quality Procedures

Data quality is an integral part of managing data properly. Poor quality data can lead to inaccurate reports and decisions. To ensure that your data is accurate, you should develop a set of procedures for verifying the accuracy of the information. Strategies could include double-checking customer addresses before sending out orders or regularly checking product descriptions for typos. Having a system to monitor the quality of your data will help ensure that all your decisions are based on accurate information.

Regularly Monitor Your Data

The best way to ensure that your e-commerce store manages data appropriately is to monitor it regularly. You should have a system to track how the information is used, stored, and shared. This will allow you to spot any irregularities or problems quickly. Additionally, regular monitoring can help identify areas where you need to improve your processes or adjust your data governance policies.


Another way to monitor your data is to use analytics tools. These tools can provide valuable insights into how your customers use your site, what products they’re purchasing, and any other trends or patterns that may be occurring. This information can help you make better decisions about managing your data and improving the customer experience.

Final Thoughts

Managing data is an essential part of running a successful e-commerce store. You can ensure that your store complies with government regulations and industry standards by implementing data governance policies, securely storing sensitive data, and regularly monitoring your data. Additionally, having a system to track and monitor your data can provide valuable insights that can help you grow your business. Good data management practices will help ensure that your store runs smoothly and efficiently for years.