If you start from scratch every time you need a document that you use frequently, it will take you a lot of time. Examples of documents used often are calendars, agendas, presentations, marketing materials, letterhead, emails, invoices, meeting agendas, blog posts, and articles.
A template is a pre-defined structure that allows you to use the same style and format for each type of document instead of having to decide on how it will look each time you need to prepare one.
Templates are also very helpful when trying to create a professional looking resume. When writing resumes, it is helpful to get an idea of the different design and formatting options available.
It is very important that your resume look good to potential employers. You don’t want it to look crowded, be unorganized, or be difficult to read. Here are some sample resume templates that can be very useful and save you a lot of time.
Templates for Web Design
A website template is basically a set of pre-made web pages that include everything needed for a website to look good and function properly.
All you need to do is customize your template with text, images, videos, and other content to complete your own customized and branded website.
Using templates is especially valuable when trying to comply with the necessity to be mobile responsive. Websites that are not fully compatible with tablets and smartphones will be penalized by losing traffic and as a result, losing sales.
Using a mobile-responsive website template will ensure that you reap the benefits of compliance and don’t suffer the negative consequences of non-compliance.
Templates for Presentations
PowerPoint is an amazing tool for creating presentations. You can find pre-defined templates offered free right inside your PowerPoint application.
You can also purchase templates online or search for free ones. If you can't find exactly what you are looking for, it is easy enough to make modifications to templates in order to create your own new template for future use.
It is relatively easy to change colors, fonts, and even layouts on pre-defined templates. Once you have found or created a template that you are pleased with, using that template for all your future presentations becomes so much easier.
All you have to do it add your text, images, and other content to the template when ready to prepare a presentation.
Companies often want to keep their presentations consistent for branding purposes, sticking to a common look and feel.
It is also possible to keep the general template consistent and make minor modifications to keep your content looking fresh while holding people’s attention.
Business Documents
The daily operations of businesses often require the use of many different types of documents that are used on a regular basis.
When given the choice of wasting time starting from scratch on every document, most businesses choose to use and reuse simple templates.
Documents like company letterhead, invoices, budgets, bookkeeping, and inventory management forms are some of the best examples of how using templates can save your company time and as a result, save money.
It just makes sense to not waste valuable time to create a new document every time its use is needed. Think about it this way.
Would you rather use up your time to re-create an invoice template every time you need to send one out? Or would you rather pop in the costs, dates, and client information and then get that invoice out to your customer?
Meeting Agendas
Most companies have a standard routine they follow when conducting meetings. This includes the agenda for the meeting.
It is much easier to simply open your meeting agenda template and change the time, date, attendees, and the details of the agenda.
You might want to have a few different agenda templates for different types of meeting from small departmental ones to executive committee meetings. Using the same format for your agenda will show your professionalism and consistency.
By using templates, you can save valuable time because the format and design are all set up and ready for your information to be added.